mpi-inf.mpg.de

Data Protection

DISCLAIMER: This is just a translation of the german privacy policy. You can find the german version of the privacy policy here.

Hinweis: Dies ist nur eine Übersetzung der deutschen Datenschutzerklärung. Das Original finden sie hier.


The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process gathered personal data when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis. In the following section, we explain which data we record when you visit one of our websites, and exactly how they are utilized:

General information

Scope of data processing

As a matter of principle, we gather and utilize users' personal data only to the extent required to ensure the functioning of our website and of our contents and services. The gathering and utilization of our users' personal data normally occurs after users have granted their consent. An exception occurs where data processing is legally permitted.

Legal basis of data processing

To the extent that permission of the affected individual is obtained for the processing of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation governing the MPG, Articel 6 (1) of the GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Articel 6 (1) of the GDPR serves as the legal basis.

If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.

Data deletion and storage duration

The affected individual's personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Storage can also occur if provided for by European or national legislators in EU regulations, acts or other legislation to which the MPG is subject. A blocking or deletion of data then occurs only if a storage period prescribed by one of the aforementioned norms expires, unless a necessity exists in relation to the further storage of the data for the arrangement of a contract or the fulfilment of a contract.

Contact details of the individuals responsible

The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstrasse 8
D-80539 Munich
Telephone: +49 (89) 2108-0
Contact form: https://www.mpg.de/kontakt/anfragen
Internet: https://www.mpg.de

Data Protection Officer's contact details

The Data Protection Officer at the entity responsible is

Heidi Schuster
Hofgartenstrasse 8
D-80539 Munich
Telephone: +49 (89) 2108-1554
datenschutz@mpg.de

Provision of the website and creation of log files

Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer.

The following data are gathered temporarily:

These data are stored in our systems' log files. These data are not stored together with the user's other personal data.

The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.

The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users' IP addresses are deleted or removed so they can no longer be allocated to the visiting client.

The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.

Registration

On our websites, we offer users the opportunity to register using an input mask by entering personal data. We usually collect your email address, last name and first name. We will inform you about the specific processing of the data as part of the registration process and obtain your consent. In addition, reference is made to this data protection declaration.

The legal basis for processing the data is Article 6 (1) of the GDPR. If the registration serves to fulfill a contract to which the user is a contracting party or to carry out pre-contractual measures, the additional legal basis for the processing of the data is Article 6 (1) of GDPR. The user's registration is necessary for the provision of certain content and services on our website or for the fulfillment of a contract with the user or for the implementation of pre-contractual measures. The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for the data collected during the registration process if the registration on our website is canceled or changed. This is the case for the registration process to fulfill a contract or to carry out pre-contractual measures when the data is no longer required for the execution of the contract. Even after the contract has been concluded, there may be a need to store the contractual partner's personal data in order to fulfill contractual or legal obligations.

As a user, you have the option to cancel the registration at any time. You can have the data stored about you changed at any time; the procedure is described in more detail in the specific registration process. If the data is required to fulfill a contract or to carry out pre-contractual measures, the data can only be deleted prematurely if there are no contractual or legal obligations opposing deletion.

Use of embedded YouTube videos

We use YouTube on our website. This is a video portal of YouTube LLC., 901 Cherry Ave., 94066 San Bruno, CA, USA, hereinafter referred to as "YouTube".

YouTube is a subsidiary of Google LLC., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereinafter referred to as "Google".

Through certification under the EU-US Privacy Shield

Google and, by association, its subsidiary YouTube, guarantee that the processing of data in the USA, too, is in compliance with EU data protection requirements.

We use YouTube in connection with the "extended data protection mode" function to be able to show you videos. The legal basis is Article 6 (1) of the GDPR. Our legitimate interest lies in improving the quality of our website. According to YouTube, the "extended data protection mode" function means that the data specified below will only be transmitted to the YouTube server if you actually start a video.

Without this "extended data protection", a connection to the YouTube server in the USA will be established as soon as you call up one of our Internet pages on which a YouTube video is embedded.

This connection is necessary in order to be able to display the respective video on our website via your Internet browser, in the course of which YouTube will at least collect and process your IP address, the date and time as well as the website you visited. In addition, a connection to the "DoubleClick" advertising network from Google is established.

If you are logged in to YouTube at the same time, YouTube will assign the connection information to your YouTube account. If you want to prevent this, you must either log out of YouTube before visiting our website or make the appropriate changes to the settings in your YouTube user account.

For the purposes of functionality and analysis of usage behavior, YouTube permanently stores cookies on your device via your Internet browser. If you do not consent to this processing, you have the option of preventing cookies from being saved by making a setting in your Internet browser. You can find more information on this under "Cookies" above.

Google keeps further information on the collection and use of data as well as your rights and protection options in this regard available under data protection notices at:

Use of embedded Vimeo videos

We use videos on our website that are provided through the, too, platform of the company.

Vimeo, Inc.
555 West 18th Street
New York, New York 10011
USA

When you access a page with an embedded Vimeo video, data, such as your IP address and the URL of the page access, is transmitted to the Vimeo servers. In addition, all data from the company's non-deleted cookies are transferred to Vimeo.

Vimeo provides further information on data protection on the following page:

Please note the Vimeo cookie policies. Here you will also find the option to reject certain cookies:

Online Job Applications / Publication of Job Advertisements

We offer you the opportunity to apply for a job with us via our website. We must collect and process applicant and application data electronically for this digital application process.

The legal basis for this processing is Section 26 (1.1) of the Federal Data Protection Act (BDSG) in conjunction with Section 88 (1) of the General Data Protection Regulation (GDPR).

If an employment contract is concluded after the application process, we will save the data submitted during the application in your personnel file for the purpose of the usual organizational and administrative process - of course, in compliance with the further legal obligations.

The legal basis for this processing is Section 26 (1.1) of the Federal Data Protection Act (BDSG) in conjunction with Section 88 (1) of the General Data Protection Regulation (GDPR).

If an application is rejected, we automatically delete the data transmitted to us two months after the notification of rejection. However, the data will not be deleted if the data requires a longer storage period of up to four months due to legal provisions, e.g. ,due to the obligation to provide evidence according to the General Equal Treatment Act (AGG) or until legal proceedings have been completed.

The legal basis in this case is Art. 6 Section 1 (1.f) of the General Data Protection Regulation (GDPR) and Section 24 (1.2) of the Federal Data Protection Act (BDSG). Our legitimate interest lies in legal defense or enforcement.

If you explicitly consent to your data being stored for a longer period, e.g., for inclusion in an applicant or prospect database, the data will be processed based on your consent. The legal basis is then Section 6 (1.a) of the General Data Protection Regulation (GDPR). Of course, you can revoke your consent at any time in accordance with Section 7 (3) of the General Data Protection Regulation (GDPR).

Reload external codes

On our website we use images, software libraries, and suchlike, which, like Google Fonts, improve, or even make possible at all, the display on our website. In order to reload the data or libraries required for display in your browser, our pages establish an Internet connection in the required cases to reload the data or libraries required for display in your browser to:

The legal basis is Article 6 (1) of the GDPR. Our legitimate interest lies in the optimization and economic operation of our website. Reloading the latest version of the libraries with every access is also an IT security requirement.

By connecting to the above mentioned providers when you access our website, the respective provider can determine from which website your request was sent and to which IP address the representation of the font is to be transmitted. In rare cases, cookies can also be transmitted. Please consult the data protection and privacy information of the respective provider (also see the URL list).

Data Transmission

Your personal data will only be conveyed to state institutions and authorities in legally essential cases or for criminal prosecution based on attacks on our network infrastructure. The data are not transmitted to third parties for other purposes.

Rights of individuals affected

As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:

Max Planck Institute for Informatics | Imprint | Data Protection